Private Schools Interscholastic Association

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Announcements, Corrections, Updates, and More!

2023 State Champions

May 9, 2023

PSIA is proud to announce the 2023 State Champions. Sixty schools competed in the AA State Meet on April 29th and 89 schools competed in the A State Meet on May 6th. Earning points for placing 1st through 6th, the determination of champions comes from the total number of points earned by the school minus deductions for school penalties (personnel not reporting for assigned duty, failure to follow directions, complete task, provide volunteers, etc.) The follow lists give the top 3 in each classification and division. For the complete list, click here.

Classification A -- Elementary School Division

D.A.V. Montessori & Elementary School, Houston
Sacred Heart Catholic School, Hallettsville
All Saints Episcopal School, Lubbock

Classification A -- Middle School Division

Austin Peace Academy, Austin
Calvary Episcopal Preparatory, Richmond
All Saints Episcopal School, Lubbock

Classification AA -- Elementary School Division

The Honor Roll School, Sugar Land
Yorkshire Academy, Houston
Trinity Episcopal School, Austin

Classification AA -- Middle School Division

The Honor Roll School, Sugar Land
Trinity Klein Lutheran School, Spring
Regents School of Austin, Austin

Homeschool Division

Liu Homeschool, Austin

March 2023 Newsletter

March 20, 2023

Greetings from the PSIA office. I hope you had a wonderful Spring Break. Here's the latest information from PSIA.

Last District Meets Run This Week

The final octet of districts occur this Friday and Saturday. Good luck to all competitors in these competitions. This is the release weekend for District materials. All contestants who are competing during these District meets may take their materials with them from verification. For District meets that ran before this week, your Meet Director will be sending your testing materials to you early next week.

Planning for State

If you have some well-qualified personnel who can serve in speech judging, ready writing judging, and general contest direction positions, please send me their names ASAP. I will be working on personnel assignments during these next few weeks so that we can open up Personnel Registration to get all the positions filled.

State T-shirts are IN! You can get your shirts with three different options: (1) order online and pick up at the State Meet, (2) order online and have them shipped to you, or (3) buy them at the State Meet. T-shirts are $12.00 each and are available in a variety of sizes from Child Medium to Adult XXL.

The Winner's Packet is posted on the PSIA homepage. This file contains information on the schedule at State as well as information about Fort Worth and nearby hotels. Be sure to book your hotels early, especially for the "A" State Meet, since that weekend is also MayFest.

You may pay your State entry fees via check or credit card. The invoice can be found in your PSIA Members Plus account.

I have received several emails asking for the Spelling words for State. The Spelling words for State are the same ones used for District. The Spelling test is also in the same format as it is for District.

Planning for 2024

My current projections indicate we will need several more districts to run throughout the state. If your school would like to host a district in 2024, please let me know. Districts may run in 2024 from February 16 to March 23. Running a district is a challenging, but rewarding experience. It serves as a strong fundraiser for your school. Schools have been known to use the money earned from hosting a district to defray costs of their 8th graders Capitol trip to Washington, D.C. and to purchase equipment for their campus. Additionally, you receive the bonus perks of (1) picking the date for your district to suit your school's calendar, (2) automatic placement in your own district, (3) no travel costs, and (4) no district fees.

Congratulations!

Calvary Episcopal Preparatory, Richmond, took First Place during the 2023 State One-Act Play contest, held in Tyler on March 7. Congratulations to this great group for their production of "Lafayette No. 1."

Group Picture of Calvary Episcopal Receiving Medals

Calendar

March 25th -- Last Day for District Meets
April 3rd -- [Tentative] -- State Meet Personnel Opens
April 25th -- 7pm -- Zoom Meeting with State Contest Directors -- Preferred [Contest Directors not attending are required to attend in-person training at 7:50am on State Meet Saturday]
April 29th -- "AA" State Meet
May 6th -- "A" State Meet
May 10th -- 4pm -- Scholarship Application Deadline -- Application information can be found in your Members Plus account

January 2023 Newsletter

January 12, 2023

We hope your Spring semester has started strong, with new life and energy! Here are some updates for you to keep in mind with the District Meets right around the corner.

Preparing for Your District Meet

Remember that the due date for changing your participation events for this year is Sunday, January 15th. You can change the list of events (add or delete) by logging into your PSIA Members Plus account and clicking on the Update button in the Participation box. Early next week, I will regenerate the invoices for schools who have made changes and send those out. All Membership and Partipication fees are due to the State Office by January 31, 2023. Be sure that you have the updated PSIA address: PO Box 1225, Lampasas, Tx, 76550. Some items are still being mailed to the old Grapevine address. That mailbox is being phased out. Plus note that in general, you will send your District Entry fees to your District Director. Districts 4A and 2AA will send their district entry fees to me at the state office since you have an outside District Director.

Personnel for Meets

Remember that you are required to bring personnel to assist in the administration of your meets (both District and State). The prescribed ratio is 2.25 entries to 1 personnel position. Note that this is based on contestant entries, not the number of contestants. Some positions your school needs to fill will be Contest Director and Assistant Director positions. These positions need to be filled by faculty members who have classroom management experience and preferably some expertise in the subject area they are directing. Exceptions can be made for well-qualified people. Also remember that split-positions are not acceptable. If a person is signed up to be the Contest Director for a contest, they are expected to see the entire process through. They are not allowed to hand it off in the middle to another person.

If you have a person who would be excellent serving as a contest director in a specific contest, please forward their name to your District Director (and later when it comes to State, forward it to me).

Assistant Directors -- Your assistant directors not only aid the contest director, but should be able to take over the administration of the contest should the need arise. Several times during past State Meets, Assistant Directors were called upon to take over a contest when the original contest director was not available (for whatever reason). Make sure the personnel you assign to be an Assistant is capable and willing to run the contest if needed.

Academic Meet Companion

Remember that you should only use one account for your school with the Academic Meet Companion.
Your District Director has a schedule for when Contestant Registration will open and close as well as Personnel Registration. The State Office does not maintain of due dates for each individual district. If you have a question about when Registration will open for your District, consult your District Director.
Digital Documentation -- Some districts will be piloting the new Digital Documentation system for documenting Poetry pieces. Your District Director will inform you if the documentation is required early. We are planning to use the Digital Documentation at the State Meet.

Calendar

January 15th -- Last Day to Change Participation Events for Academic Contests
January 31th -- All Membership and Participation invoices due. All 2022 invoices due.
February 17th-March 25th -- DISTRICT COMPETITION 2023
February 18th-February 25th -- One-Act Play Area Competitions
March 7th -- One-Act Play State Competition -- Tyler, Texas

December 2022 Newsletter

December 13, 2022

We close out 2022 with this PSIA update!

Scholarship Application

The Scholarship Application is ready to download. Login to your Members Plus account and the application and information links are at the bottom of the page. Eligible applicants must be in 8th grade, participated in PSIA for at least 3 years, and received at least 1 gold medal during a State Meet.

The application can be filled in as a pdf. Campus coordinators should provide the application to the applicant to fill out, then return to the Campus Coordinators along with supplemental materials. The Campus Coordinator should then submit the application to the PSIA State Office (email-preferred, or postal mail). The deadline for receipt is Wednesday, May 10, 2023, at 4:00pm.

Number Sense Grades 2 and 3

Number Sense Grades 2 and 3 is a new contest, offered statewide for the first time this coming season. As such, there are no other practice tests aside from the two tests that can be found under Resources > Workshops. The first half of the test is basic mental math (no tricks). The traditional Number Sense tricks start in the second half.

Invoicing and Participation Update

You can update your participation (the list of events you plan to compete in, but not the actual contestants) through January 15th. Meanwhile, I will be sending out reminder invoices for membership, participation, materials, and the workshops. Please let me know if you see a discrepancy. Please pass these invoices on to your accounts payable personnel as soon as possible. To update your participation, login to Members Plus and check/uncheck the events under Participation as appropriate.

Calendar

December 15th -- OAP Registration Due
January 1st -- OAP Drop Deadline
January 1st -- OAP Requests for Approval of Additions to Basic Set
January 15th -- Last Day to Change Participation Events for Academic Contests

Vocabulary List - Spelling Error

November 20, 2022

Word #239 is misspelled in the list. It should be refractory instead of refactory.

One-Act Play Handbook Correction and Clarification

November 18, 2022

In the Academic Handbook and OAP Handbook, it erroneously stated that Area fees per school and State fees per school were capped at $400 and $500, respectively. These numbers were changed several years ago to accommodate the higher prices of running a OAP tournament, but the changes did not make it into the master document. These caps are correctly stated in the Handbooks as $500 and $600, respectively. Thank you for your understanding.

Additionally, we have clarified that the student running the lights and sound in the booth is allowed to use a copy of the script during the performance.

Handbook Errata

November 12, 2022

On page iii, the Conflict Pattern chart is missing X's to indicate Evaluation Return for Poetry Interpretation at 1:30pm and Verification for Science at 1:00pm. The errors have been corrected in the digital handbook.

November 2022 Newsletter

November 8, 2022

Here's a quick PSIA update

Districts Are Mostly Set

Regular registration closed on November 1st and we have a few more schools to register for 2023. Otherwise, the districts are mostly set. We are still working with some schools in the Houston area to balance our the three AA districts. To see who your district director is and the list of schools you are competing against this spring, go to Information > Academic Meets. Your District Directors should contact you by the beginning of December to hold your first District Committee meeting.

Workshop Summary

Missed the Fall Workshop? No worries! A summary video of the workshops held this fall is available to watch at your convenience. Go to Resources > Workshops to view the video and download handouts presented at the workshop.

One-Act Play

We had secured a venue for OAP, but the only dates available were in May. Several people reached out to indicate that their schools would be out for summer or they had other conflicts.

State OAP Change of Date and Venue
State OAP will now be held at the Grace Community School in Tyler. Rehearsals will be on Monday, March 6th and performances on Tuesday, March 7th.

If you are competing in One-Act Play, please have your drama director visit the One-Act Play information page at Information > One-Act Play to ensure that everything is correct. Click on each Area to reveal the schools participating in that area and the current status of their application. If the school has the checkmark, everything is good. If there is a red message, this indicates that either information is missing or that the play selected is under review by the committee. You can click on the information icon (circled-i) next to your area director to get their contact information.

Important! If you believe you have registered for OAP and your school is NOT listed, please send in your information again. The website is up-to-date with the current information that we have on file.

Office Hours

Doug will hold "office hours" on Tuesday, November 15th, via Zoom, from 4:00pm to 5:00pm. This informal session will allow you to jump on, ask questions, hear answers, and visit with other schools to get insights about how other schools manage their PSIA program. Attendance is optional.

Link: https://us06web.zoom.us/j/89693023653?pwd=MFBrOEdyNWRKUVU3aDJCQlIyNWhxQT09
Meeting ID: 896 9302 3653
Passcode: bLV95K

Hosting a District Next Year

Great news! PSIA membership numbers are rebounding from pandemic lows, offering students the ability to compete in extracurricular academics locally and state-wide. However, that means we will need more districts in the future as the program continues to rebuild. Also, several of our long-time, much-appreciated district directors have retired. Now is the time to start considering hosting a district for 2024. There are many benefits to hosting, including:

choose the date of your district meet to accommodate your schedule
your school does not pay district fees
your school earns the profits from the proceeds of the district (including entry fees and concessions)
home school advantage
no travel expenses

Even if you feel that your school is too small to host, you can consider renting a facility (small college or high school in the area) or forming a collaboration, where your school provides the District Director and materials and another school provides the facility.

Calendar

December 1st -- OAP -- deadline to submit script for review for plays NOT on approved list
December 15th -- Late Registration Ends
December 15th -- OAP Registration Due
January 1st -- OAP Drop Deadline
January 1st -- OAP Requests for Approval of Additions to Basic Set
January 15th -- Last Day to Change Participation Events for Academic Contests

Enjoy the cooler temperatures and have a wonderful Thanksgiving. Contact me if you have any questions or concerns. --Doug

October 2022 Newsletter

October 10, 2022

Many fall greetings to you! Here's what's happening at PSIA!

Fall Workshops Wrap Up This Weekend

The last of the Fall Workshops is this weekend in the Houston area. It's not too late to register. To register for this workshop, please visit the Events page.

I will be posting a summary of the workshop on the website after next week.

District Organization

Many of the districts have closed. To view the schools in your district, click on the Information tab, then Academic Meets, and then click on the district to reveal the schools.

4A - Tyler - We have secured a District Coordinator, but are awaiting final approval and reservation at the venue.
2AA - Fort Worth / Arlington - We have secured a District Coordinator, but need a venue. If any of the schools in 2AA would like to offer up their campus, please let me know.

Materials

Starting this year, all of the materials you order are also available to you in your Members Plus account (even if you request shipping). After logging in to Members Plus, click on Materials. Here you will find the pdfs and mp3s of the materials you ordered.

Vocabulary Daily

Our newest feature is Vocabulary Daily. Each day, Monday through Thursday, a set of three words from the Vocabulary list are given with their parts of speech and definitions for students to learn. On Friday, a three question quiz appears in the same format as the Vocabulary test (the reading passage, if any, is shorter than on the real test). The quiz will be over the words of that week but can include previous weeks' words or just general vocabulary words. We hope that his new addition with generate some buzz with your Vocabulary students (and perhaps other students in your school too). You can always go back to previous words and quizzes. Vocabulary Daily started October 3rd, so there is one full week of words ready to view. Vocabulary Daily will run through mid-February, right before district competition season begins.

Vocabulary Daily is available for everyone (no login required). Go to Vocabulary Daily to get started!

Calendar

November 1st -- Regular Registration Ends
November 1st -- OAP Notification To Compete Due (to State Office)
December 1st -- OAP -- deadline to submit script for review for plays NOT on approved list
December 15th -- Late Registration Ends
December 15th -- OAP Registration Due

September 2022 Newsletter

September 1, 2022

Greetings, PSIA!

I hope you have had a successful back-to-school launch. Things are happening here at the PSIA Office too and this newsletter gives you the latest.

Fall Workshops

Workshop season is in full swing. It's not too late to sign up for a workshop to learn about the changes to PSIA, receive up-to-date information and rule changes on your favorite contests, conference with colleagues from other schools, and get a chance to win valuable door prizes. Join me for one of these workshop:

Sept 10 -- Rio Grande Valley area
Sept 17 -- Dallas / Fort Worth area
Sept 24 -- Austin area
Oct 1 -- Panhandle area
Oct 15 -- Houston area
TBD -- San Antonio

To register for a workshop, please visit the Events page.

One-Act Play Organizational Meeting

I will be hosting an informational meeting with all OAP interested parties to make sure we are all on the same page. The meeting is via Zoom on Tuesday, September 13, from 4:00pm to 5:00pm. I'll be happy to answer questions and hopefully you'll be able to make some connections with other drama directors to ensure OAP needs are met. Currently, we have four areas that are forming (Area 2 - Tyler, Area 3 - Austin, Area 4 - San Antonio, and Area 5 - Houston) and 18 interested schools (we expect more). We need a volunteer to organize Area OAP contests in North Texas (Area 1). I have reserved Area 6 for overflow if we have over 30 schools submit interest in OAP.

Members Plus

Thank you for all of your compliments about the new website design. I hope you are enjoying the new Members Plus website. There are many more features planned for Members Plus and it is still a work in progress. I am able to work on it a little each day. Many of the updates are behind-the-scenes functionality that is designed to improve communication between schools and the state office, ensure seamless changes in PSIA leadership within schools, and provide you and your students with the resources needed to prepare for competition. Thank you for your patience while changes are made.

Deadlines

Workshop Registration -- one week prior to each workshop
October 1st -- Early Registration Ends (10% discount on materials; free printed handbook)
November 1st -- Regular Registration Ends
November 1st -- OAP Notification To Compete Due (to State Office)
December 1st -- OAP -- deadline to submit script for review for plays NOT on approved list
December 15th -- Late Registration Ends
December 15th -- OAP Registration Due

Have a great September. Feel free to contact me with any questions or concerns.

-Doug

San Antonio Workshop Postponed

August 22, 2022

The San Antonio Workshop scheduled for August 27 has been postponed. A new date will be scheduled for some time in October.

2022 Advisory Council Minutes

The Advisory Council meet to guide the direction of PSIA for the 2022-2023 year and beyond. The full set of minutes are available to download.
Here is a brief summary of the highlights:

Added Number Sense 2 and Number Sense 3 as regular contests.
Moved Number Sense to 8:00am and pushed Prose/Poetry 6 and 7/8 to 8:30am.
Develop a study guide for Science.
PILOT: Science 4 and Science 5 in some districts. Curriculum based on TEKS.
Revised rules for Information Skills: Correct mechanics (capitalization, spelling, etc.) MUST be used. Correct answers with no errors = +5 points, correct answers with mechanical errors = +3 points, incorrect answers = +0 points
Listening Skills and Maps, Graphs, and Charts will exchange time positions
Information Skills and Vocabulary will exchange time positions.
District fees can be at most $12.00 per entry; State fees will be $18.00 per entry

Pat Walters Retires

Dr. Patricia Walters, the founder and inspiration for PSIA, has retired after 25 years at the helm. Pat conceived the idea for PSIA while working at UIL. Recognizing the need for students in private, parochial, and home schools to have the same extracurricular academic competition opportunities as public school students, she set out to found PSIA. Over the years, she led PSIA to become the most comprehensive program of its kind throughout the nation. Her husband, Bruce, served PSIA as the volunteer business manager for all these years. His financial stewardship has been instrumental to PSIA's continued success. Both will be missed.

New Executive Director

At the beginning of the 2021-2022 academic season, Douglas Ray was named the new Executive Director of PSIA. Doug grew up in Bertram, Texas, and graduated from Southwest Texas State University (now Texas State University) in 1997 with a degree in mathematics with secondary education certification. During Doug’s time as a student at SWT, he began his DrNumsen program, whereby he connected with University Interscholastic League and with the founder of PSIA, Pat Walters, by introducing his new practice material for Math and Number Sense. After teaching high school and coaching UIL events for 3 years, he completed a Masters of Science degree in mathematics (with emphasis in graph theory and combinatorics) at Iowa State University. Doug continued to write tests for PSIA even while attending graduate school in Iowa. He has taught courses ranging from Contemporary Mathematics through Calculus at Texas State University for the prior 14 years, earning several awards for service to the department and university. Over the past decade, Doug has spent innumerable hours creating the Academic Meet Companion software which is used by all schools in PSIA for meet coordination. In his spare time, Doug writes music and is an avid football and hockey fan. It is with great pleasure that we welcome Doug into the top executive position for your academic extracurricular association.